How Warehouse Management Works in LBS Cloud: A Complete Guide for Businesses

Warehouse management is one of the key functions of any ERP system. The accuracy and convenience of inventory tracking directly affect shipping efficiency, financial transparency, and ultimately — the profitability of your business.
In this article, we’ll provide a detailed overview of how warehouse management is organized in LBS Cloud — from stock tracking to integration with sales, procurement, and analytics.

How to Manage Stock in the Warehouse
In LBS Cloud, each item is tracked automatically after its first entry or creation in the database.

The system allows you to manage:

- stock levels by warehouse, storage cell, or pickup point;
- batch tracking (important for products with expiration dates or serial number tracking);
- product reservation for specific orders;
- minimum stock levels and replenishment control.

Tracking Inbound and Outbound Inventory

All product movements in LBS Cloud are recorded automatically or manually, depending on the company's needs.

Inbound inventory:

• -via supplier invoices;
  - through internal transfers between warehouses;
  - manually — for initial data entry or stocktaking.
  

Outbound inventory:

- through sales (integrated with the sales module);
- via returns, write-offs, or transfers;
- through production reports, if the item is used as raw material.

Each inventory document has a status (draft, posted, canceled), change history, and access to printable standard forms (invoice, write-off act, etc.).

Integration with Other Modules

The warehouse in LBS Cloud is not a standalone unit — it’s a fully integrated part of the entire ERP ecosystem. It works seamlessly with:

• 
  - Sales: the system automatically reserves products when an order is created and updates stock levels after shipment;
  - Finance: product movements generate cost of goods sold (COGS), which impacts profitability;
  - Procurement: when minimum stock levels are reached, the system suggests purchase recommendations;
  - Production: real-time tracking of raw material usage and finished goods;
  - Reporting: available reports on inventory movements, turnovers, balances, write-offs, and more.
  

This integration helps eliminate data duplication and reduces the risk of errors when working with large volumes of inventory.

Visualization and Control

For the convenience of managers and warehouse staff, the system offers:

• - dashboards for visualizing product turnover, stock levels, and reserves;
  - the ability to export reports to Excel / PDF;
  - mobile adaptation that allows warehouse management via tablet or smartphone.

Inventory checks are also available, with discrepancy logging and subsequent stock adjustments.

• What does the business gain?

  By using the warehouse module in LBS Cloud, companies get:

  • - A transparent system for inventory control and goods accounting;
    - The ability to reduce costs through precise reservation and decreased write-offs;
    - Prompt integration with all key company processes;
    - Flexible scaling — from a single warehouse to a network of multiple warehouse locations;
    - Access to a Ukrainian software product adapted to the requirements of the local market.
    

  LBS Cloud — your cloud assistant for warehouse management.Start optimizing your logistics and inventory today — and experience how easy accounting can be when everything is in one place.